Invitation Addressing and Mailing

The invitation envelope serves not only to hold all of the invitation elements but also to communicate exactly who you are inviting to the wedding. The return address of the person(s) hosting the wedding should be printed or hand written on the back flap.

Ensure every guest’s name is spelt correctly and written out in full. Don’t use abbreviations, initials or nicknames. And be sure to double check the postal codes on your invitations. Canada Post provides a quick and easy means on their website www.CanadaPost.ca

It is customary to handwrite your guests’ names and addresses rather than printing out computer labels. If your writing is truly horrible ask a friend with nice handwriting to help you out. Always address the envelopes before inserting the invitation elements. This will ensure no unwanted ‘indents’ mark the invitation. Addresses should not be abbreviated.

To make each address line straight and evenly spaced try our Envelope Addressing Guide for A-6 (or 6 1/2" Square) Envelopes and for A-7 (or 7" Square) Envelopes. Simply print the guide onto heavy weight paper or cardstock, cut out on the dotted lines and insert into your envelope. When printing the pdf file be sure Page Scaling is set to 'None' to retain original document size. Use the heavy ruled lines of the Guide for perfect addressing. If your envelope is lined or a dark colour and the Addressing Guide won't work you may opt to use a ruler as a guide as you handwrite the envelopes or create a template from cardstock to hold on top of the envelope as you write.

Send one invitation per couple. If the couple has children under the age of 18, include them in the invitation, unless of course it will be an adult-only event. Send separate invitations to guests over the age of 18, even if they are living with their parents. When sending invitations to single friends indicate “and guest” if you would like them to bring a date. A couple who does not live together should each receive their own invitation.

Unless you are using both an inner and outer invitation envelope you will include all guest information on the outer envelope. Examples:

  • a single guest, such as Mr. James Moore or Mr. James Moore and guest
  • a family, such as Mr. and Mrs. Richard Clark, Emily, Sarah and Brian
  • an unmarried couple who live together, such as Ms. Nina Taylor and Mr. Scott Hughes

Keep a master list of the invitations that you’ll be mailing so that you can track RSVP responses and follow up if necessary. Here's an Excel Spreadsheet you may find helpful.

Take a complete invitation set to a postal outlet to have it weighed and have the postal clerk determine the exact amount of postage required. If there are different invitations for different guest groups (ie some will have additional enclosures) be sure to have each version weighed.

Keep in mind that unusually large or thick invitation sets are subject to additional postage. Square envelopes will require additional postage as they are considered ‘Non-Standard’ (more information below).

Try to choose stamps that complement your wedding stationery. And never use a postal meter for either your invitations or reply card envelopes! If you order stamps online you’ll likely have a much larger selection than at your local postal outlet. Personalized photo stamps (Picture PostageTM) are also available on the Canada Post website for any standard-size envelope (up to 30 grams) delivered anywhere in Canada.

To take advantage of Canada Post’s Standard Lettermail pricing of $0.85 (destination within Canada) the piece must have minimum dimensions of 140 mm long x 90 mm high (5.6” x 3.6”) and maximum dimensions of 245 mm long x 156 mm high (9 5/8” x 6 1/8 ) and be 30 grams or less in weight. It must also have a thickness of no more than 5 mm (3/16”), a length to width ratio of at least 1.3:1 but not more than 2.6:1 (must be rectangular) and must be flexible (able to be bent around a 140 mm radius without being damaged). The same requirements apply to a piece mailed to a Canadian destination weighing over 30 grams and up to 50 grams for cost of $1.20.

A square envelope is considered to be “Non-Standard Lettermail” and costs $1.80 for a weight up to 100 grams (destination within Canada).

Please refer to Canada Post’s “Postal Guides” for more information.

When to Mail

Wedding invitation etiquette dictates that they aren’t mailed too far in advance, but invitations should never arrive at the last minute either. Your guests should be given enough time to make the necessary arrangements to attend your wedding. Invitations can be mailed as early as six to eight weeks prior to the wedding and as late as one month.

Click on the links below for more information and DIY Wedding Invitation Instructions

Paper 101
How To Make Your Own Wedding Invitations
Invitation Colours
Invitation Components
Assembly (What Goes Where)
Invitation Follow Up
Wedding Thank You Cards
How To Line A Square-Flap Envelope
Colour Palette Inspirations
Add Sparkle With Mica-Coated Paper