Once your
invitations have been mailed you’ll have time to focus on other
wedding related plans. But as the Response Cards arrive you’ll want
to document replies to keep track of who has responded, what the
response was, meal options (if applicable), etc. A computerized
spreadsheet is a great tool for this task.
While most guests
will reply in a timely manner, there are always those that will need
a gentle reminder. Shortly after the requested response date has
passed the bride, the bride’s mother or a close friend should
contact those who haven’t responded to determine their intentions.
Knowing the
total number of guests to expect is essential when finalizing
quantities of food, number of chairs and tables, seating plans,
number of guest favours, centerpieces, etc.
Here's an example of a spreadsheet you may find helpful:
Download this Excel
Spreadsheet
Wedding Planning Spreadsheet
|
Name(s) and Address |
RSVP No. |
RSVP Reply |
Number Attending |
Meal Options |
Table No. Assigned |
Notes |
|
Adults |
Children Under 12 |
Steak |
Chicken |
Fish |
|
Mr. & Mrs. Steven Rich
1212 Grey Street
Willow, ON L1L 1L1 |
14 |
Yes |
2 |
|
1 |
|
1 |
6 |
|
|
Mr. Calvin West & family
349 – 34th Avenue East
Calgary, AB S2S 8J8 |
15 |
Yes |
1 |
3 |
1 |
2 |
1 |
11 |
Requires Hotel Rm. |
|
Mr. & Mrs. Kevin James
85 Jamison Street
Vancouver, BC T5T 8R8 |
16 |
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